Protecting your privacy is our priority. This page explains how the personal information we collect through this website will be used and stored.
Who are you?
What information do you store?
We store user input data sent through the membership contact form on this website, along with meta-information about the submissions, including the time stamp, the origin IP address, and the user agent (browser). Also, third party services may collect information about website visitors. We currently use Google Analytics.
What is our legal basis for processing this data?
We must have a legal basis for processing all personal data. In this instance, the legal basis is consent.
Where does the information go?
We use the Contact Form 7 plugin to manage contact form submissions. The information is sent as email messages that only specific people nominated by the PHASE Management Group are allowed to access. The information is also stored in the database on our hosting server for backup. If you choose to join our network, this information is stored in our e-newsletter service Campaign Monitor, which will also be used to send our member newsletter.
How long do you keep the information?
We don’t set a particular time limit on storing information because we need it for future reference. If you want your information to be removed from our database, please contact us.
What are your rights?*
You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability. If you wish to exercise any of these rights, please contact firstname.lastname@example.org.
*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.
If you wish to raise a complaint on how we have handled your personal data, you can contact the University of Glasgow Data Protection Officer who will investigate the matter. Our Data Protection Officer can be contacted at email@example.com. If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO): https://ico.org.uk/.
Do you share the information with other parties?
With your consent we would like to share your name and organisation on the PHASE website. We do not share other information provided through the membership form on the website or with other parties, although we do use some WordPress plugins on this website that may pass data, including personal information, to external servers to process. Read more about WordPress.org’s guidelines.